Grant Funding
Payment Checklist

This is the checklist for the promoter at the payment stage of a grant application.

1. Original invoices in respect of eligible expenditure as outlined in your Letter of Offer.
   
   
2. Original receipts are also required in respect of 1. (above) - Supplier statements showing relevant invoices paid or a letter from the Supplier confirming payment are acceptable as receipts. Invoices stamped or marked Paid are not acceptable.
     
   (b) In addition to 2(i) above a copy of the cashed cheque may be required to verify payment.  
   (c) Copies of relevant bank statements may be required in addition to 2(i) above to verify payments.
   
   
3. (a) Original current Tax Clearance Certificate from Promoter   
   (b) In the case of groups who have obtained charitable status, a letter from the Revenue Commissioners confirming their CHY No. will suffice.
   
   
4. (a) All Contractors/Sub-contractors must have a current C2 Certificate or current tax clearance certificate. In the case of the C2 Certificate, the Promoter will need to arrange with the Contractor(s) for a member of Louth LEADER Staff to sight the original certificate.
   (b) All Suppliers of goods and services, including consultants, in excess of €6,500 are required to submit their current Tax Clearance Certificate.
   
   
5. Evidence of insurance cover:
   (a) Public liability cover - €6,400,000 cover.
   (b) Employers liability - €12,700,000 cover.
   (c) Adequate insurance cover against fire damage to buildings, equipment or facilities being grant aided.
   
   These policies should note the interest of Louth LEADER. Policies (a) and (b) should indemnify Louth LEADER, the Minister of Agriculture, Food and Rural Development and the European Union. Policies need to be submitted annually to verify continued cover.
   
   
6. In the case of capital projects, we will require a Certificate from an independent Engineers/Surveyors or Architect. This certificate must contain the following details:-
   (i) Verification of the total value of the works executed net of VAT (ie excluding VAT).
   (ii) Confirmation that this work is as outlined in your specification submitted with your application form for funding.
   (iii) Confirmation of a general compliance with your planning permission and confirmation that the structures as erected comply with the Building Regulations 1991.
   (iv) In the case where planning permission is not required this will need to be stated on the certificate.
   
   The cost of this certificate must be borne by the promoter.
   
   
7. Acknowledge the support of Louth LEADER, the Department of Agriculture, Food and Rural Development and the European Union in respect of your project.No grant aid can be paid unless the required acknowledgement is in place.
   
   
8. Certificate of Incorporation (where a Company is being grant aided).
   
   
9. If expenditure includes marketing/advertising costs, a copy of the marketing literature produced/advertisement placed should be submitted.
   All literature must contain an acknowledgement of the support of Louth LEADER, the Department of Agriculture, Food and Rural Development and the European Union under the Leader Plus/National Rural Development Plan as appropriate.
   No grant aid can be paid unless the required acknowledgement is in place.
   
   
10. For Promoters who have been approved for voluntary labour, a schedule (as outlined in your Letter of Offer/Contract) needs to be submitted and certified by an appropriately qualified third party or parties, e.g. engineer, surveyor, accountant (at the Promoter's expense).
    
    
11. (i) For feasibility study grants and grants for action plans, a copy of the study must be submitted and validated by Louth LEADER prior to payment.
    (ii) Promoters who are carrying out the study themselves should submit invoices and receipts (including fuel receipts) as per 1 and 2 above, and a schedule of the hours and amount of mileage as per approval.
    (iii) For applicants of training grants, they will need to submit a report following completion of the training for validation prior to payment.
    
    
12. For the Tourist accommodation projects, evidence of compliance with Board Fáilte standards. Tourist accommodation must be approved and a copy of approval certificate must be submitted prior to payment.
    
    
13. Compliance with any special conditions in Letter of Offer.
    
    
14. In general compliance with all statutory regulations.
    
    
15. Ownership:
    (i) Where the project involves construction work, we require evidence of title to Property/Land
    (ii) Where the Promoter is not the owner of the Premises/Land a minimum lease of 5 years from date of Payment of grant aid is required.

  
The above requirements may be varied, and additional and amended conditions included as deemed necessary, at the ultimate discretion of Louth LEADER.
 

LOUTH LEADER  Market Street, Ardee, Co. Louth.   Tel: +353 (0)41 685 6804   Fax: +353 (0)41 685 6787   Email: info@louthleader.com Louth LEADER - Administrators of the EU LEADER+ and National Rural Development Programmes. Funded by the Irish Government and part-financed by the European Union under the National Development Plan, 2000 - 2006. LEADER (Liaison Entre Actions de Development de l'Economie Rurale)